Applicant Board Automations and Nodes

Applicant Board Automations help streamline your hiring workflow by automatically moving candidates, triggering actions, and organizing your pipeline based on predefined conditions.

Using Nodes, you can customize how candidates progress through your hiring process without manual work.

What are Automations?

Automations are workflow rules that perform actions automatically when a specific condition is met.

Examples:

• Move candidates to another stage
• Send interview invitations
• Trigger AI interviews
• Reject unqualified candidates
• Notify team members

Automations help reduce repetitive manual tasks and speed up hiring workflows.

What are Nodes?

Nodes are the building blocks of an automation workflow.

Each node represents:

• A trigger
• A condition
• Or an action

Nodes are connected together to create a workflow.

📸 Recommended image: Applicant Board automation builder overview

Types of Nodes

Trigger Nodes

Trigger nodes start an automation.

Examples:

• Candidate applied
• Candidate moved stage
• Interview completed

Every automation starts with a trigger node.

📸 Recommended image: Trigger node examples

Condition Nodes

Condition nodes evaluate candidate data or workflow criteria before continuing.

Examples:

• Candidate score above 80%
• Candidate located in specific country
• Application includes required experience

Conditions help create smarter workflows.

📸 Recommended image: Condition node example

Action Nodes

Action nodes perform tasks automatically.

Examples:

• Send AI interview
• Move candidate to another stage
• Reject candidate
• Notify hiring manager

📸 Recommended image: Action node examples

Wait Node

The Wait node pauses the automation flow for a specific amount of time or until a defined event occurs.

This is useful when you want to delay actions or wait for candidate activity before continuing the workflow.

Common use cases

• Wait 24 hours before sending a reminder
• Pause until an interview is completed
• Delay candidate stage movement
• Wait for recruiter review

Wait nodes help create more flexible and timed workflows.

📸 Recommended image: Wait node configuration

Stop Node

The Stop node pauses the automation and sends the candidate flow for manual review.

Once a workflow reaches a Stop node, no additional automated actions will occur unless a user manually continues the process.

Common use cases

• Manual recruiter review before rejection
• Human approval before moving candidates
• Final hiring decision checkpoints
• Escalating edge cases to the hiring team

Stop nodes are useful when human decision-making is required.

📸 Recommended image: Stop node configuration

Managing Flow Automations from the Applicant Board

Edit flow automations

You can directly manage automation workflows connected to a specific column.

This allows you to:

• Edit triggers
• Update conditions
• Modify actions
• Adjust candidate movement logic

To edit a workflow:

1. Open the three-dot menu
2. Click Edit flow automations

📸 Recommended image: Edit flow automations option

Run an automation

The Run automation option allows you to execute a workflow for all applicants currently in a column.

This is useful when:

• A new automation was added after candidates already existed in the stage
• You want to bulk-trigger workflow actions
• You need to apply updated automation logic retroactively

Example

If a new AI Interview automation is added to the “Applied” column, running the automation will trigger the workflow for all existing applicants in that stage.

To run an automation:

1. Open the three-dot menu
2. Click Run automation
3. Confirm the action

📸 Recommended image: Run automation option

⚠️ Running an automation may trigger actions for multiple applicants simultaneously.

How to create an automation

1. Open the Applicant Board

Navigate to the role where you want to configure automations.

📸 Recommended image: Applicant Board overview

2. Open Automations

Click the Automations option within the Applicant Board.

📸 Recommended image: Automations button location

3. Add a trigger node

Select the event that should start the workflow.

Example:

• Candidate applied

📸 Recommended image: Add trigger node

4. Add conditions (optional)

Use condition nodes to filter candidates before actions are triggered.

Example:

• Only continue if candidate score is above 75%

📸 Recommended image: Condition node setup

5. Add action nodes

Choose what should happen automatically.

Examples:

• Send interview
• Move candidate to “Interview” stage
• Notify recruiter

📸 Recommended image: Action node setup

6. Save and activate the automation

Once your workflow is complete:

• Click Save
• Enable the automation

Your workflow will now run automatically for future candidates.

📸 Recommended image: Save and activate automation

Troubleshooting